Terms & Conditions
This information regulates and specifies the conditions required in order to apply for the International Jazz Artist Contest “Riga Jazz Stage 2020”, organized by the non-profit organization Contemporary Music Centre Foundation (further in text – MMC) in Riga, Latvia. In this document, Contemporary Music Centre Foundation is referred to as ‘organizer’.
1.1. International Jazz Artist Contest “Riga Jazz Stage 2020” (further in text – RJS) is open to jazz artists of all nationalities in two categories – Jazz Vocal & Jazz Drums;
1.2. Applicants should not be older than 33 years – born on or after the 6th of April, 1986;
1.3. Organizers mandate that any applying contestant under sixteen (16) years old is required to submit authorization of one of his/her parents or the legal guardian and must send it included in the personal portfolio.
2. APPLICATION PROCESS
2.1. Applicants must register for the contest at the official website of the International jazz artists contest “Riga Jazz Stage 2020” – www.rigajazz.lv – choosing Application Form module;
2.2. Applicants must pay a registration fee;
2.3. Applicants must submit a short biography (.doc, .pdf or .page; 100-200 words);
2.4. Applicants must submit three (3) high-quality landscape photos suitable for publications (.jpg, .png; lot less than 300dpi);
2.5. Applicants must submit three (3) high-quality audio materials (.mp3, .mp4).
2.5.1. The repertoire must include compositions in the following styles:
- jazz standard (up tempo);
- jazz standard (ballad);
- free choice.
- jazz standard (up tempo)
- jazz standard
- free choice
2.5.2. The original name and author of each piece must be stated.
2.6. Applicants must submit one (1) good quality video recordings (link to the video on YouTube or Vimeo);
2.7. Applicants must submit a copy of passport (.jpg, png, pdf);
2.8. Applicants are recommended to send in the feedback of their previous musical activities from media, e.g., press releases, reviews of concerts, photos, recordings, etc. via e-mail email@example.com (indicating name and surname) in addition to the Application Form.
2.9. Uncompleted portfolios will be rejected and the applications will be revoked. The received materials will not be returned;
2.10. In case of any problems or technical errors while uploading the materials, please send them to the e-mail firstname.lastname@example.org or (subject: Application Form; You can also write to this e-mail regarding any other questions You have)
2.11. In case video materials and/or music sheets are submitted damaged (inaudible/unreadable) organizers will inform the applicant about the issue.
2.12. Only the First Prix winners of previous years' contests cannot apply repeatedly.
3. REGISTRATION FEE
3.1. All applicants must pay a registration fee in amount of EUR 100 (transaction fees not included);
3.2. The Application Fee must be paid via money transfer;
3.3. Money transfer to the “Contemporary Music Centre” should include the subject “RJS 2020 Application Fee”;
3.4. Any bank charges and commissions are the responsibility of the applicant;
3.5. Bank details of the receiver:
Musdienu Muzikas Centrs, Fonds
Registration number: LV40008018388
Bank: SEB bank
Account number: LV81UNLA0050003623119
SWIFT code: UNLALV2X
3.6. After successfully proceeding the payment transfer, Applicant should save the Payment Order in PDF and send it to email@example.com;
3.7. The registration fee is non-refundable; payment of the registration fee does not guarantee the participation in the Live Performance of the contest.
4. CONTEST PROCEDURE
4.1. The contest consists of three rounds and Gala concert with Award ceremony on the 4th of April 2020:
1st round or Pre-selection | 10.11.2019 - 04.02.2020.
2nd round or Live Performance | 02.04.2020.
3rd round or Final | 03.04.2020.
4.2. Participants can apply till the 10th of January, 2020
4.3. During the Pre-selection, the Judges will listen to the materials submitted by the contestants.
Jury will choose contestants who will be invited to participate in the Live Performance in Riga, Latvia, on the 2nd of April, 2020;
4.4. Decision of the Jury will be announced and invitation will be sent individually to the selected participants;
4.5. Each contestant, who is invited to the Live-Performance concert in Riga, Latvia, performs one (1) song/tune (free choice; max. 7 minutes);
4.6. After the Live-Performance Jury announces contestants who perform at the Finale on the 3nd of April, 2020;
4.7. Contestants perform two (2) entirely new songs (both together max. 10 minutes) at the Finale concert of the contest;
4.8. Jury announces the winners at the Awarding Ceremony of the contest on the 4th of April, 2020 at the Splendid Palace theater.
5.1. Monetary prizes:
5.2. Contestants receive exclusive invitations from jazz festivals and jazz clubs organizers ;
5.3. Jury and organizers of the contest may arrange additional prizes such as Grand Prix, Audience Awards, and others;
5.4. Each winner must personally receive his/her prize;
5.5. Any commission in case of any wrong bank account information provided by the Contestant has to be paid by the Contestant.
6.1. The international Jury panel of the contest consists of world-class musicians, music producers and festival directors and organizers;
6.2. Jury members are chosen by the qualified members of the organizers, “Contemporary Music Centre”;
6.3. Each member of the Jury panel will judge according to his/her own knowledge and level of professional qualification;
6.4. All Jury decisions are final and non-appealable.
7. RULES AND DUTIES OF THE CONTESTANTS
7.1. All contestants commit themselves to be professional and punctual during the whole time of the contest (all rehearsals and both – Live Performance and Finale concert); otherwise, the organizer holds the rights to disqualify the contestant;
7.2. All contestants promise to prepare music sheets of good quality for the accompanying band and to be ready to send in music sheets to the organizers of the contest upon request after the pre-selection. Contestant organizers do not except bag quality files of the music sheets, and handwritten music sheets;
7.3. All contestants promise to allow the organizers to use their full name and any materials from contestant portfolios (information of previous musical experience, photos, etc.) associated with the contest for promotional purposes for an unlimited period;
7.4. All contestants are expected to make themselves available for all and any activities planned by the organisers, media interviews and performances during the time period of the contest;
7.5. All contestants promise to abjure royalties and compensation for any photographic, audio or video material that may be taken during the rehearsals, Live Performance and Finale concerts;
7.6. All contestants promise to be professional and to consider his/her stage presence and attire – dress and costume must not be casual;
7.7. All contestants are strictly prohibited to use and appear to be under the influence of alcohol and/or illegal substances during the any rehearsals of the contest, as well as – Live Performance, Finale, Gala Concert and Award ceremony.
7.8. All contestants cannot perform at any other events (concerts, jam sessions, etc.) and/or venues two weeks prior and one week after the contest, if it is not coordinated with the organizers of the contest;
7.9. Each participant warrants that he/she is the author/copyright holder of the submitted recordings. The organizer accepts no responsibility for any breaches of the (copy) rights of third parties. Each participant shall indemnify the organizer for all possible claims of third parties in this respect. Recordings which third parties may assert rights to are not accepted;
7.10. In case of a breach of any of the rules and also in case the contestant fails to fulfill any of the before mentioned duties, organizers of the contest are entitled to exclude them from the contest;
7.11. Transport costs to and from Riga are paid by the contestant;
7.12. If contestant requires any visas, they must contact the nearest Latvian Embassy or council in their home country. All the costs of visas are paid by the contestant (visa, invitation etc.)
8. ORGANIZERS GUARANTEE
8.1. Rehearsals with accompanying band for each contestant;
8.2. Accompanying band for the contest concerts (Live Performance, Finale, Gala concert): piano, guitar, bass, drums ;
8.3. Accommodation (incl. breakfast) during the contest from 1st to 5th of April, 2020 (4 nights) sharing double room with other contestant;
All extra fees (early arrival, late check-out) are paid by the contestant.
9. RIGHTS OF THE ORGANIZERS
9.1. Participants grant the organizer the non-exclusive rights:
9.1.1. To record, broadcast or photograph the contestants for media;
9.1.2. To produce informational materials about the contest and contestants;
9.2. Recordings submitted by an Applicant and the recordings made of the performances during RJS will be available for public, and may be used for promotional purposes for the benefit of the RJS contest;
9.3. These rights apply worldwide and contestants recognize that they will not receive any corresponding fee.
10. THE CANCELLATION OF THE CONTEST
10.1. If the contest is cancelled due to the fault of organizers, the Application Fee will be returned to the contestant;
10.2. In the case of force majeure (war, strike, riot, crime, or an event described by the legal term act of God (hurricane, flood, earthquake, volcanic eruption)), the organizers reserve the rights to modify the rules of the contest, as well as the venue of the rehearsals and concerts;
10.3. If the contest is cancelled due to the force majeure registration fee will not be returned to the contestant;
10.4. Organizers are not responsible for extra costs or expenses incurred because of cancellation.
11. FINAL QUESTIONS
11.1. Participation in the contest implies the unconditional acceptance of these rules.
11.2. All issues that are not addressed explicitly in these rules shall be settled sovereignly by the organizer.
11.2. The decisions of the Jury are final and non-appealable.